Sharing files—whether personal or business-related—shouldn’t feel like taking a risk. Yet in a world where data breaches and information misuse are increasingly common, simply sending a file isn’t enough. Whether you’re collaborating internally or sharing files externally with clients or partners, you need full control over how, when, and by whom your files are accessed.
elDoc’s Secure File Sharing feature is built to meet this exact need, offering granular controls and seven powerful layers of security. It allows users to share files with confidence—no compromise on safety, compliance, or flexibility.
Why Secure File Sharing Matters
Many platforms offer basic file sharing capabilities—but when it comes to high-stakes documents, most fall short. From legal contracts and HR files to sensitive business reports and financial data, there’s often a need to:
- Restrict file access to only intended recipients
- Prevent unauthorized downloads or edits
- Ensure that shared content cannot be redistributed
- Track exactly who interacted with the file and when
- Apply additional security controls on shared files
This is where elDoc goes beyond basic sharing—providing real control, real security, and real peace of mind.
Share Your Way—But Safely
With elDoc, file sharing is simple yet secure. You can:
- Share via email or a direct access link
- Set user permissions to control what actions (download, upload, edit) are allowed
- Define time-based access and other controls that ensure files are only available when and how you want
Now, let’s take a deeper look into the 7 security layers that make this possible.
elDoc’s 7 Layers of Security for File Sharing
elDoc’s Secure File Sharing is designed with flexibility in mind. Not every file requires the same level of protection—and that’s why elDoc allows you to apply some or all of the 7 available security layers depending on your specific needs.
Whether you’re sharing an internal document with limited risk or a highly confidential file with legal or financial importance, elDoc gives you the tools to choose your security level.
Each layer is designed to protect your files from a different type of risk, and when used together, they form a comprehensive security framework that minimizes the chances of unauthorized access, tampering, or misuse.
One-Time Password (OTP) Verification
Even if someone gets access to your shared link, they still can’t view the file unless they verify their identity. An OTP is sent to the recipient’s email —adding a real-time verification step that ensures only the intended recipient can open the document. Why it matters: Prevents unauthorized access even if a link is leaked or forwarded.
Additional Password Protection
Beyond the OTP, you can enforce an extra password before access is granted. This is a password you define and share manually, offering a second layer of authentication. Why it matters: Adds another wall of security—ideal for highly sensitive files or documents shared with multiple people.
Download Restrictions
elDoc allows you to disable file downloads completely. Recipients can view the document online but won’t be able to save it locally. Why it matters: Maintains control over document distribution, ensuring the file stays within your environment.
Expiration Dates
Set a specific expiration time and date, after which the file becomes inaccessible—even if the link still exists. Why it matters: Perfect for time-sensitive documents, ensuring that outdated or irrelevant files don’t stay accessible indefinitely.
File conversion to Non-Editable Image
elDoc can convert documents into non-editable image formats (such as PDF rendered as images). This means users can view the document but cannot copy, modify, or extract content. Why it matters: Essential for contracts, designs, or drafts that must be shared without risking alterations.
Automatic Watermarks
Each file shared through elDoc can be automatically watermarked with information unique to the recipient. These watermarks are embedded directly into the document and cannot be removed or altered. Why it matters: This discourages unauthorized redistribution or misuse, as any shared screenshot or copy of the file can be clearly traced back to its original viewer—creating a strong deterrent against leaks.
Built-In Audit Trail
elDoc tracks every interaction with the shared file, including:
- Who accessed it
- When it was accessed
- What actions (viewed, downloaded, edited) were performed
This complete audit trail helps you maintain transparency and accountability. Why it matters: Critical for compliance, monitoring, and incident investigation.
Your Data. Your Rules. Your Peace of Mind
With increasing pressure to protect sensitive information, secure file sharing isn’t just a nice-to-have—it’s an essential part of responsible collaboration. elDoc gives you the tools to share confidently, ensuring every file is protected, traceable, and fully under your control.
From day-to-day documents to highly confidential data, you decide how they’re shared—and with whom. Clear permissions, layered security, and detailed tracking mean you stay in control long after you’ve hit “send.”
elDoc Secure File Sharing lets you work without worry—because your files deserve more than just convenience. They deserve protection!