AI Document Classification: Breaking Barriers, Instantly Available in elDoc

Businesses today face an unstoppable flow of documents – contracts, invoices, reports, insurance claims, purchase orders, HR files, and more. These arrive in different formats, layouts, and levels of complexity, from scanned PDFs and email attachments to structured forms and free-text letters.

Every single one of these documents needs to be classified, sorted, and secured before it can be used effectively.

The Traditional Way: Manual Effort and Human Bottlenecks

Until now, organizations have relied on secretaries, administrators, or even senior staff to manually review and categorize documents. This process seems simple on the surface, but in reality, it creates several recurring problems:

• 🗂️ Too Many Document Types
  The diversity of incoming documents makes it nearly impossible to classify them instantly without careful reading.
• ⌛ Time-Consuming and Costly
  Manually reviewing and tagging every document requires significant time and effort, slowing down operations and raising costs.
• ⚠️ Prone to Human Error
  Misclassification or inconsistent sorting means critical documents may be misplaced or go unnoticed, creating risks for compliance and decision-making.
• 🔐 Access Rights Complexity
  Once sorted, documents must also be given the correct access permissions – ensuring only the right people can view or edit them. This is often a manual and error-prone step as well.

The result? Lost productivity, higher costs, and growing risks as organizations struggle to keep up with document inflow.

elDoc: The AI That Can Classify Your Documents Based on Your Prompt

This is exactly where elDoc changes the game. For decades, document handling has depended on human effort – employees painstakingly reading through files, tagging them by type, and filing them away. While this approach worked in smaller volumes, it no longer scales in today’s world of information overload, where organizations handle thousands of documents daily.

elDoc introduces a new paradigm in document intelligence, powered by a fusion of breakthrough technologies that work together to deliver instant, reliable, and context-aware classification

The Core Technologies Powering elDoc

• 🔎 Optical Character Recognition (OCR)
  Converts even scanned PDFs, images, or handwritten notes into structured, machine-readable text. This ensures that no matter the format, the document is ready for analysis.
• 🧠 Large Language Models (LLMs)
  Go far beyond simple keyword searches. LLMs can understand the meaning, structure, and intent of a document whether it’s a supplier contract, an NDA, or an invoice making classification more accurate and flexible.
• 🌐 Retrieval-Augmented Generation (RAG)
  Provides contextual intelligence by connecting classification with relevant business knowledge. This ensures results are not only precise but also aligned with your organization’s unique taxonomy and rules.

How elDoc Transforms Your Document Chaos into Order

Unlike traditional systems that rely on rigid templates or manual effort, elDoc combines OCR, LLMs, and RAG to create a fully automated, intelligent classification process. Here’s how it works in practice:

1. 📂 Upload Anything, in Any Format

You start by uploading a batch of documents – PDFs, Word files, Excel sheets, emails, scanned images, or even handwritten notes.

• elDoc’s OCR engine converts images and scans into machine-readable text.
• Each document is then indexed automatically, ensuring nothing is left unrecognized.

This means no matter how messy or inconsistent your document sources are, elDoc can process them.

2.🤖 AI-Powered Classification Driven by Your Prompts

Once documents are uploaded, elDoc goes beyond simple text recognition. Using advanced Large Language Models (LLMs), it can:

• Detect the document type (e.g., invoice, contract, claim, purchase order, HR record).
• Extract key metadata such as dates, reference numbers, parties involved, or amounts.
• Understand the context so even documents with similar wording – but different purposes (like an NDA vs. a supplier contract) – are categorized correctly.

But the real power lies in prompt-driven organization. Instead of manually creating folders or rules, you simply tell elDoc what you want.

• Example 1: “Organize these documents by year and type.”
• Example 2: “Sort all supplier contracts separately from customer agreements.”
• Example 3: “Group invoices by vendor and month.”

In seconds, the AI agent analyzes all indexed content, proposes a logical folder structure, and neatly groups your documents. What once took hours or even days now happens instantly and with precision.

3. ✅ Approve and Instant Classification

ou always stay in control. After analyzing your documents, elDoc presents a clear, visual preview of the proposed folder structure. You get full visibility into how your files will be grouped – whether by year, type, vendor, or any other classification you’ve prompted.

With just one click of approval, elDoc takes care of the rest:

• 📂 Automatic Placement – All your files are instantly moved into the correct folders.
• 🗂️ Smart Sub-Folders – elDoc creates nested sub-folders for better navigation and clarity (e.g., 2024 → Contracts → NDAs).
• ⚡ Instant Results – What used to take hours of manual sorting now happens in seconds.
• 🛡️ Error-Free Organization – No need to open each file and decide where it belongs – AI does it consistently and accurately.

The result? A clean, well-structured document repository where everything is exactly where you expect it to be, ready for quick search, secure access, and smooth collaboration.

What Else elDoc Can Do with Your Documents

elDoc AI Document Excellence Platform is more than just classification – it’s your complete suite to manage documents with AI intelligence and enterprise-grade security at its core.

Once your documents are classified and organized, elDoc enables you to work with them inside a secure, controlled environment where productivity, collaboration, and compliance go hand in hand.

Here’s what you can do next with elDoc:

• 🔐 Set Access Rights – Define who can view, edit, or share specific files, ensuring sensitive information stays protected.
• 📝 Collaborate in Real-Time – Edit documents online with colleagues, track changes, and maintain version control effortlessly.
• 📤 Secure Sharing – Share files internally or externally with controlled permissions, expiry dates, or audit trails.
• 🧠 AI-Driven Analysis – Automatically flag legal clauses, compliance gaps, or risk factors that normally require manual review.
• ✅ Kick Off Workflows – With one click, you can:
  • Approve a document for the next stage.
  • Trigger a signing process and manage follow-ups.
  • Launch an e-signature workflow to finalize agreements quickly.
• 📊 Monitor & Audit – Track who accessed, modified, or signed each document, creating a full audit trail for compliance and accountability.

Can I Run elDoc in Cloud and On-Premise?

Yes – you have the flexibility to choose.

elDoc is designed to fit seamlessly into your IT strategy, whether you prefer the agility of the cloud or the control of on-premise deployment:

• ☁️ Cloud Deployment
  Run elDoc in a secure, scalable cloud environment. This option minimizes infrastructure costs, ensures fast setup, and gives your teams access from anywhere.
• 🖥️ On-Premise Deployment
  For organizations with strict compliance, data residency, or security requirements, elDoc can be installed and managed directly in your own infrastructure. This way, sensitive documents never leave your environment.
• 🔄 Hybrid Flexibility
  Some businesses choose a hybrid model – keeping highly confidential data on-premise while leveraging the cloud for scalability and collaboration. elDoc fully supports this approach too.

No matter which path you take, you get the same powerful AI-driven classification and organization capabilities, tailored to your operational and regulatory needs.

🔔 AI Document Classification with elDoc – Get a Trial Today:

Unlock smarter ways of working with the elDoc AI Document Excellence Platform. No longer just about storage or search, elDoc transforms the everyday flood of files into structured, secure, and actionable knowledge. From AI-powered classification and prompt-driven organization to real-time collaboration, e-signatures, monitoring, and audits – everything happens seamlessly in one controlled environment.